Write down every name
One by one, from your phone's contacts or with the ready-made Excel template. Along with whoever comes with them: a partner, the children, the baby.
- New guest
- Contacts
- Excel
Free guest list with RSVP
Wedding guest list, down to the last “we’ll be there”.
Everyone you're inviting, in one list grouped the way you think of them: who's coming, how many adults and how many children. Replies from your wedding website land in the list on their own.
Free, no card needed.
Also on your phone
Scan with your phone's camera to get the app
Try it: change a reply
Guest list · Maria & Nikos
13 of 20 will attend
13 will attend5 pending2 won't attend
Invitations
10
RSVP emails
8/10
Adults
10
Children
3
Bride's family
3 invit. · 6 people
EP
Eleni Pappa
2 adults · 1 child
KD
Kostas Dimitriou
2 adults
SN
Sofia Nikolaou
1 adult
Our friends
2 invit. · 3 people
AK
Aris Konstantinou
2 adults
IM
Ioanna Mavridi
1 adult
Groom's family
5 invit. · 11 people
From the first conversation to the tables
How to build your wedding guest list, step by step.
Sort them into groups
Bride's family, best friends, colleagues: name your groups any way you like and see how many are coming from each.
Bride's family
3 invit. · 6 people
Our friends
2 invit. · 3 people
Groom's family
5 invit. · 11 people
Replies arrive on their own
Guests reply from your wedding website: whether they're coming, how many they are and a message for you. The list updates and you get an email.
Reply from your wedding website EPEleni Pappa2 adults · 1 childComing“We'll be there! Anna can't have nuts.”
Then, to the tables
The same list goes into your seating plan, where every guest and every companion gets their own seat.
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Inside the guest list
Everything the venue will ask, you already know.
Adults, children and babies
Every invitation lists who is coming along, by name. You know how many people are coming and how many of them are children.
EPEleni Pappa2 adults · 1 child
- Giorgosadult
- Annachild
A note for everyone
Allergies, who wants to sit next to whom, whether they got the printed invitation. It's all on the guest's card.
Gluten-free. Seat near grandma.
Physical invitation received
Excel, whenever you need it
Download the whole list in Excel for the venue or the caterer. Or bring in your own list with the ready-made template.
| Name | Adults | Children | Group |
|---|---|---|---|
| Eleni Pappa | 2 | 1 | Bride's family |
| Kostas Dimitriou | 2 | 0 | Bride's family |
| Sofia Nikolaou | 1 | 0 | Bride's family |
| Aris Konstantinou | 2 | 0 | Our friends |
The invitation, in one email
Send each guest an email with your wedding website, and see who has already received it.
RSVP email8/10
RSVP email sentSend RSVP emailThe EasyWedding app
Your guest list, on your phone too.
Your aunt just said on the phone that four of them are coming? Note it right then, in the app. Whatever you change on your phone is already on the web.
- Add guests straight from your phone's contacts
- Groups, companions and notes, just like on the web
- Free on iPhone and Android
Scan with your phone's camera to get the app
One account on the web and on your phone. Everything stays in sync.
Common Questions
The Complete Guide to Your Wedding Guest List
Your guest list is one of the most important decisions in your wedding planning. It affects your budget, your venue choice, your catering, and even the atmosphere of your celebration. Here's everything you need to know to get it right.
How to Build Your Guest List Step by Step
1. Start with a brainstorm
Sit down with your partner and write down every person you'd both like to invite, without filtering. Include family, friends, colleagues, and childhood friends. Don't worry about numbers at this stage; the goal is to have a complete picture of everyone who matters to both of you.
2. Categorize into A, B, and C lists
Once your brainstorm is done, sort your guests into three priority tiers. The A-list includes people you absolutely must invite: close family, koumbaroi, lifelong friends. The B-list includes people you'd love to have but could manage without. The C-list is for acquaintances you'd invite if there's room. This system helps you stay flexible as your budget and venue capacity become clearer.
3. Discuss with parents and koumbaroi
In Greek weddings, the parents and koumbaroi often have their own guest expectations. Have this conversation early to avoid surprises later. Agree on a number each side can invite, and add their suggestions to your categorized list. This step prevents last-minute additions that can blow your budget.
4. Finalize and track RSVPs
Once you've settled on your final list, send your invitations and follow the replies. With EasyWedding's guest list, guests reply from your wedding website and their answers go straight into the list. Anyone who replies by phone is one tap away.
How Many Guests Should You Invite?
The average Greek wedding has 200–350 guests, but there's no magic number. Your guest count depends on three factors: your budget (each guest costs €80–€150+ depending on the venue and catering), your venue's capacity, and the kind of celebration you want. An intimate wedding of 80 guests feels very different from a 400-person celebration. Multiply your count by the venue's price per person and add it to your wedding expenses to see how it shapes the total.
Wedding Guest List in Excel or Online?
Many couples start their guest list in Excel, and at first it works fine. But as the wedding gets closer, you want replies to arrive on their own, to see how many are coming from each group, and to seat guests without copying names around. A static file can't do that. In EasyWedding's guest list you bring your names in with the ready-made Excel template, download the list in Excel whenever you need it, and your partner sees the same list from their own account.
Write the first name today, the replies will follow.
More than 25,000 couples planned their wedding with EasyWedding. The guest list is free, on the web and on your phone.
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